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Forthcoming Events
Psychic & Clairevoyance
Wednesday 3rd September 2008
The Orchestra - Former ELO Members
Friday 3rd October 2008
The Feeling
Sunday 16th November 2008
Chuck Berry
Sunday 23rd November 2008
The Kooks
Saturday 6th December 2008
Board of Trustees Meeting Minutes
Date: | 4th Septmeber 2007 | |
Meeting: | DDLT Board Meeting | |
Present: | Trustees: Mr A Burden (Chair), Mr R Byrne (From Item 2), Mr J Duffy, Mr L Golze, Mr T Goulbourn, Mrs B Roberts, Cllr M Ward Officers: Mr G Baldwin (Chief Executive)(From Item 5), Mrs J Barrett (Head of Finance & Company Secretary), Mr M Hart (Head of Marketing & Business Development), Mr J Whiteley (Head of Leisure), Mr S Parker (Head of Commercial Activity) |
1. Update on PR from Charlotte Taylor
Charlotte was present to feedback her views on how the ‘occurrence’ had been handled at the time and to advise on what to expect from the press when the inquest starts.
2 Apologies
Mr. T Jones
3. Minutes of 7th August 2007
Accepted as a true record.
4. Matters Arising
Item 5.2 – Leisure
Early indications of the success of the ‘fitronics’ gym membership retention package were noted. A report will be brought to a future board meeting.
5. Officers Reports
5.1 Finance
- The £20,000 favourable variance against budget was noted. The strategies to recover the full year budget shortfall were discussed and in particular the success of revenue generating initiatives including advertising income and consultancy services.- There was a discussion around the recovery of visitor numbers for the lagoons, following the recent floods. It was noted that it would be difficult to quantify the direct effects, as other factors also impact on visitor numbers.
5.2 Leisure- Work done in the ice caps to tint the windows and thereby create an improved ambience has been well received by visitors.
- In an effort to increase dry sports income, a review of the booking arrangements and prices for 5-a-side football is being undertaken. However, the main difficulty arises from lack of consistent provision due to use of the area by spikey fish.
5.3 Business Development And Marketing- Plans to locate reception staff inside the lagoons entrance are ongoing
- The passport to summer initiative, rolled out for the first time this year, did not have a significant take up. It is felt that a change to payment methods in the future, specifically direct debit rather than up front, may improve numbers.
5.4 Staffing- Staffing changes noted.
6. Update From General Purposes Committee
Mr Goulbourn reported that the gp committee had considered the current risk management review and the draft annual report. The paragraph on reserves as stated in the draft annual report requires amendment.
Action: head of finance to make necessary amendments before distributing to trustees for feedback.
5.5 Chief Executive’s Report Continued
- The bleacher seating has been successfully installed. There is a small snagging list, but the seating is working well and is a significant improvement.7. Update From Spikey Fish
The new catering manager, Sam Trepte, has commenced his employment. Forecast results for august and September are very encouraging, with October month presenting more challenges.
8. Date Of Next Meeting
The next meeting will be held on Tuesday 2nd October the Gallimore suite, time 9am (access to the room available from 8.30am).
There will be a board meeting specifically to approve the annual report and accounts, followed by DDLT agm and Spikey Fish agm.
Mike shepherd from pkf will be in attendance for the above.
Following this DDLT board will resume for their regular business.
Date:
7th August 2007
Meeting:
DDLT Board Meeting
Present
Trustees: Mr A Burden (Chair), Mr R Byrne, Mr J Duffy, Mr. T Jones, Mrs B Roberts, Cllr M Ward
Officers: Mr G Baldwin (Chief Executive), Mrs J Barrett (Head of Finance & Company Secretary), Mr M Hart (Head of Marketing & Business Development), Mr J Whiteley (Head of Leisure), Mr S Parker (Head of Commercial Activity), Mrs E A Kendall (Communications Officer)
1. Apologies
Mr T Goulbourn, Mr. L Golze2. Occurrence Update
The Chief Executive fully briefed the meeting following the occurrence that had taken place on 4th August within The Dome.Action: The Board to be kept updated of the outcome of investigations into the occurrence.
3. Minutes Of 3rd July 2007
Proposed and accepted as a true record.
4. Matters Arising
None.
5. Officers Reports
5.1 Finance- The Head of Finance discussed the current financial status of DDLT outlining the success to date of the various strategies in place to recover the budget shortfall.- The meeting noted the company auditors would be commencing work today on the accounts for the last financial year.
5.2 Leisure
- A business plan is under development for theming of The Lagoons area and will be presented to the Board upon completion.
- Following introduction of the Fitronics Customer Retention system into The Fitness Village the results will be reported to the September Board meeting.
- Main Hall strategy upon completion will be presented to the appropriate Board meeting.
- Further development of outreach work/schemes through the new Community sport and Recreation Officer is underway. The Board to be kept updated of progress.
- The Board applauded the quality of the leisure staff.
5.3 Business Development and Marketing- The Meeting was provided with information outlining the current status re funding bids.- The Chief Executive and the Head of Marketing and Business Development are working to provide consultancy provision for other organizations. The Chief Executive is to prepare a paper about consultation proposals/work ongoing and present this to the appropriate Board meeting.
5.4 Staffing- Information noted and further explanation (where possible) is to be highlighted in future reports where a change of career is documented.
5.5 Chief Executive- The Chief Executive is to progress matters relating to future strategies with local authority directors and officers as discussed.- APSE questionnaire submitted and more detail to be presented to the next Board meeting.
- Improvements are continuously being sought and implemented to the phone system to raise the service. The Facilities Officer is monitoring this service provision to improve it further. Customers are being directed to the company website also where information is available about the facilities and services provided at The Dome.
- The Head of Commercial Activity is working to increase occupancy for events by a further 300 and progressing this with the local authority licensing officer.
6. Spikey Fish
- The Board applauded the opening of the new facility Wicked Coffee outlet, which will greatly enhance the catering service provision at The Dome. Appreciation and Well Done to staff was also extended in obtaining this excellent facilityFlood Victims concert proposed will not now go ahead.
- Bleacher Seating currently being installed.
- July, August, September results projected as favourable.
7. Any Other Business
None.
8. Date Of Next Meeting
Tuesday 4th September in The Gallimore Suite, time 9am
Date:
3rd July 2007
Meeting:
DDLT Board Meeting
Present
Trustees: Mr A Burden (Chair), Mr. T Jones, Mrs B Roberts, Mr R Byrne
Officers: Mr G Baldwin (Chief Executive), Mrs J Barrett (Head of Finance & Company Secretary), Mr M Hart (Head of Marketing & Business Development), Mr J Whiteley (Head of Leisure), Mr S Parker (Head of Commercial Activity), Miss Linda Rush (HR Officer), Mr T Parker (Facilities Officer), Mr C Hone (Operations Manager), Mr K Kelly (Operations Manager), Miss S Fone (Operations Manager)
1. Apologies
Mr T Goulbourn, Mr. L Golze, Cllr Margaret Ward, Mr J Duffy2. Appointment of new trustee
The chairman welcomed Mr Richard Byrne, appointed as trustee from 3rd July 2007.3. Minutes of 5th June 2007
Accepted.4. Matters Arising
None.5. Officers' reports
5.1 FinanceTrustees noted performance against the financial model agreed with doncaster council – favourable variance of £23,400 to date.
The service level agreement between ddlt and spikey fish was approved.
5.2 Leisure
The success of the holiday activity programme delivered to dunscroft unite community group was noted. Meetings have been held with representatives from dunscroft unite to look at extending further funded programmes to them.
5.3 Business Development and Marketing
Trustees were updated on funding bids currently submitted or being developed for submission to business link, yorkshire south (£25,000) and hyde park partnership (£7,800).
5.4 Spikey Fish
The timetable for installation of the new wicked coffee facility on the mall was noted. Work commences on 8th july with an opening date of monday 30th july 2007.
The appointment of mr andy o’grady as the new conference and events manager was noted.
5.5 Chief Executive
Trustees noted the work undertaken on current initiatives and strategies and how these were relevant to furtherance of their specific charitable objectives, against a background of funding reductions from doncaster council.
It was noted that ddlt are seeking to co-sponsor a new award as part of doncaster chamber’s business awards 2007. The award would be the contribution to tourism award, sponsored in conjunction with yorkshire south.6. Strategy - Mind Mapping
The chairman invited participation from all present in generating ideas and thoughts for future development. Discussion points covered longer term plans for the borough and our role within it, key partnerships and challenges.
Trustees wished staff to be congratulated on the effort and hard work undertaken in recent months.7. General Purposes Committee
Trustees were updated on matters considered by the general purposes committee at its meeting earlier in the day. It was noted that the latest governance self assessment had been considered and following good result scores would next be undertaken in two years time. It was also noted that the business risk review had been updated.
8. Date of next meeting
The next DDLT board meeting will be held on tuesday 7th August in the Gallimore Suite, The Dome, time 9am.
